Canadian Private Fleet Benchmarking Survey 2026: PMTC and NPTC Partnership

Survey participation for the 2026 Private Motor Truck Council of Canada (PMTC) Canadian Private Fleet benchmarking study is open to all private fleets with a base of operations in Canada; results will be provided at no cost to PMTC members and the first 25 fleets to complete the survey qualify for a discounted membership rate.

Partnership and governance: who’s running the numbers

The 2026 benchmark is produced in collaboration with the National Private Truck Council (NPTC), repeating a cooperative model that pairs U.S. benchmarking experience with Canadian fleet expertise. Mike Millian, PMTC president, confirmed the partnership, noting the NPTC’s long-running U.S. survey history dating back to 2005. A PMTC benchmarking committee composed of Canadian fleet operators reviews and updates the survey annually to align metrics with current market conditions and regulatory shifts.

Why this benchmarking matters for fleet operations

Benchmarking provides hard numbers on cost per mile, maintenance spend, utilization, fuel economy, and safety performance. For logistics managers, those numbers drive decisions on fleet sizing, procurement, maintenance scheduling, and routing. If you’ve been managing by gut and spreadsheets, think of this as getting a calibrated compass — useful when margins are thin and compliance windows are shrinking.

Key logistical outcomes from participation

• Cost transparency: identify outlier spend categories and negotiate better supplier contracts.
• Operational efficiency: benchmark utilization and idle time to optimize dispatch and route planning.
• Safety and compliance: compare incident and inspection rates to target corrective training and preventive maintenance.
• Strategic planning: use peer data to inform fleet electrification, right-sizing, or outsourcing decisions.

Survey mechanics and timeline

The PMTC benchmarking committee adjusts survey questions annually to reflect regulatory, fuel, and market changes; this ensures the dataset remains actionable for Canadian operators. The full report is scheduled for release in July, with a preview at PMTC’s annual conference on June 16–17 in Niagara Falls, Ontario. Organizers emphasize confidentiality and aggregate reporting to encourage candid participation.

Who can take part

Participation is open to all private fleets with a Canadian base of operations, regardless of PMTC membership status. The results are complimentary for PMTC members. Non-members can participate, and the first 25 fleets that complete the survey are extended a discounted membership fee — an incentive designed to widen the pool and improve representativeness.

How fleets typically use benchmarking data

From small regional haulers to national distribution arms, fleet managers treat benchmarking data as a decision support tool. Typical applications include:

• Ajustando maintenance budgets and preventive schedules to reduce downtime.
• Refining planificación de rutas and load consolidation to lower cost-per-delivery.
• Building business cases for vehicle replacements o fuel technology changes (e.g., diesel to alternative fuels).
• Comparing safety metrics to allocate training resources more efficiently.

Practical steps to prepare and participate

Data collection can be the bottleneck: have your telematics, maintenance, fuel, and payroll records consolidated before starting the survey. Typical fields request yearly totals and averages for metrics like kilometers, fuel spend, maintenance costs, driver counts, and incident logs. Tight data governance speeds completion and improves the reliability of your comparisons.

Speaking from experience, I once spent a weekend pulling disparate spreadsheets into a single file for a benchmarking exercise — not fun, but priceless when we identified a maintenance cost leak that paid for itself within six months. So, roll up your sleeves and set aside a block of time; you’ll thank yourself later. As the saying goes, “measure twice, cut once.”

The survey’s outcomes will ripple across procurement, operations, and strategy teams; fleet managers who participate gain early insight into industry norms and can make more defensible budget and capital decisions. For logistics planners, better benchmarks mean improved forecasting for capacity, equipment procurement, and vendor negotiations.

The main survey link and submission details are released by PMTC; interested operators should monitor PMTC communications to access the questionnaire and confirm confidentiality terms.

Highlights: Participation increases benchmarking accuracy, the PMTC–NPTC partnership leverages North American comparability, and incentives aim to broaden the dataset. While aggregated data can reveal national trends in cost-per-kilometer, utilization, and safety, remember that even the best reviews and the most honest feedback can’t truly compare to personal experience. On GetTransport.com, you can order your cargo transportation at the best prices globally at reasonable prices. This empowers you to make the most informed decision without unnecessary expenses or disappointments. Emphasizing transparency and convenience, GetTransport.com offers extensive choices for office and home moves, cargo deliveries, and transportation of large items like furniture, vehicles, and bulky goods — for your next cargo transportation, consider the convenience and reliability of GetTransport.com. Book now GetTransport.com.com

In summary, the 2026 PMTC Canadian Private Fleet benchmarking survey is a timely tool for private fleets to benchmark costes, safetyy utilization against peers. The PMTC’s annual refresh and the NPTC partnership improve comparability and relevance, while membership incentives encourage broader participation. Fleets that engage will gain actionable data to improve shipment planning, freight cost control, and fleet-level decision-making. Whether you’re optimizing haulage routes, renegotiating supplier contracts, or planning a vehicle refresh, benchmarking strengthens your logistics playbook. For efficient, affordable cargo transport solutions that match these needs, GetTransport.com simplifies moving, shipping, forwarding, and container or pallet deliveries with reliable global options — a practical complement to the insights the PMTC survey provides.