Join Linknovate Discover Connect Accelerate Your Research

Begin by tapping the linknovate platform to speed up collaboration, driving insights across related topics; set up project keywords, assign roles, define milestones.

Set up a robust profile that highlights the purpose, with clear references to ongoing projects, datasets, publications, including keywords, contact preferences, visibility controls.

Shall you formalize a workflow, the platform supports contractual compliance, traceable signals, transparent governance.

When sharing materials or initiating contact with peers, ensure complying with regulation, contractual terms, organization policy framework; prefer encrypted channels, consistent metadata.

Operations flow via three pillars: precise communications, a reliable service, transparent governance. Subscribe to the newsletter each december to stay informed about new matches, policy updates, platform improvements. Configure filters to send targeted emails to their teams, ensuring messages reach the right recipients, within 24 hours, clear actions.

Long‑term viability relies on measurable indicators: response times within 24 hours, project overlaps detected by the matching engine, resource commitments made by their teams. There, the platform keeps contractual records updated, with clear purpose statements, traceable communications that remain compliant with regulation.

These long term indicators guide decisions for project prioritization.

Privacy Policy: You’re all set

Review data-sharing preferences now; disable non-essential emails, limit newsletters, retain essential communications only.

This policy update applies to all users on the website; it specifies purposes for processed data; actions performed by the linknovate platform, including december updates.

Audit data you have in your profile to limit coruña-specific transfers; verify roxos authentication; ensure data is only processed for stated purposes.
Limit emails to essential notices; unsubscribe from non-critical communications; confirm newsletter opt-in/opt-out preferences on the website.
Set strict access controls for user accounts; restrict who can view personal data; enable two-factor authentication with roxos if available.
Clarify the purposes for which data is processed; adjust privacy settings under the policy to reflect contractual obligations; align with platform terms.
december release improves security; verify changes in the account dashboard; review new sections about coruña-based data handling.
Ensure accordance with applicable laws; check contractual clauses; confirm data transfers align with roxos security standards.
If questions arise, contact support via linknovate help center; emails remain private; newsletter subscribers receive policy updates.
Security measures include encryption in transit, encryption at rest, regular audits; roxos platform monitors anomalies; users can enable alerting.
Users retain access controls; you can revoke access for outdated accounts; the website logs access attempts for accountability.

Providing transparency strengthens security for users; support remains reliable across services, in accordance with contractual requirements.

What data is collected during account setup and project creation

Start with a concise data snapshot during signup: the user provides name, email address, organization, role; a password is created; stored securely as a hash; preferred language, country, time zone may be captured to tailor the experience; verification codes are sent via email or SMS to confirm ownership; there is a mechanism to send such codes; inputs link to a unique user ID for access control within the service; this processing establishes the account, enables login, supports initial preferences; Access rights granted to them are logged for audit. There is no extraneous data collected beyond the stated purposes.

During project creation, data collected includes project title; description; field of study; keywords; estimated size; invited collaborators with roles; access levels; storage preferences; data types; data sources; licensing terms; a project ID links to datasets; tasks; experiments; this information ensures proper organization, auditing, controlled collaboration.

All collected data follows a policy that complies with regulation; privacy guarantees rely on controlled processing through secure services; access is restricted to authorized personnel including project maintainers; third-party processors may handle tasks under written contracts; data provided by the user is used to deliver the service, providing insights for improvement; statistical aggregates may be produced to improve features for more capabilities; april updates inform users about changes to processing purposes; each data path aligns to a defined purpose; coruña localization controls apply where relevant.

Data retention follows the stated policy; users may request access, correction, export, deletion; systems maintain access logs to support security, auditing; retention periods are defined by the service policy; requests are processed within defined timeframes; notices about policy changes, data handling milestones, related actions are issued via the user portal; Access may be granted to collaborators whom require it.

Security measures include encryption in transit; encryption at rest; regular testing; vulnerability assessments; periodic audits; breach notification plans; strong authentication options; data minimization during project creation reduces risk; the service shall monitor for anomalies; alerts trigger automatically; role-based access control limits data exposure, preserving privacy.

complying with the privacy policy requires user awareness; the platform informs them about purposes; rights that have restrictions; consent may be revoked for specific processing; data sharing with colleagues or researchers occurs within defined roles; a clear consent mechanism exists; april updates may adjust policies; coruña region controls apply for localization and data transfer.

How privacy preferences affect collaboration features and shared work

Set baseline privacy preferences to restrict collaboration features for third parties; default to view-only access; apply per-project controls to reduce data exposure; changes made in response to risk assessments.

Communications modules shall respect user rights; provide opt-out option for newsletter distributions, with actions logged, processed accordingly.

Processing happens through encrypted channels on the website; providers have contractual obligations; privacy notices inform users about the purpose; Requests to limit processing are honored.

Role-based access controls limit data exposure; permission scopes define who may view documents; there, data shares to whom are restricted to collaboration needs; auditing trails provide accountability.

Policy updates roll out in april; later december reminders apply. A notice appears on privacylinknovatecom; providing explicit choices to tighten or loosen preferences; newsletter distributions adjust accordingly; sending confirmations to affected users.

Step-by-step guide to update privacy settings and visibility controls

Recommendation: Set default visibility to Private; configure per-item access with explicit invitations; apply the same rule to new posts; projects; profiles; monitor changes via the activity log.

Step 1: Open the platform’s settings page located under the profile menu on privacylinknovatecom; select Privacy panel; verify the current policy version; confirm processing rights under the policy; adjust default data exposure for emails; enable sending of requests to the proper channel.

Step 2: Set profile visibility to Private; limit content visibility to approved collaborators only; disable automatic publication of project listings to external search results; verify new posts inherit the selected visibility.

Step 3: Review service sharing settings on the platform; toggle off sharing with third parties by default; select permissible purposes for processing; disable archive sharing when not required; ensure contractual restrictions are respected.

Step 4: Restrict emails exposure; choose Only me for email addresses; if needed, provide a contact method via a secure channel; ensure the user has control over who sees emails on their page. There, testing confirms emails remain hidden for himher.

Step 5: Activate activation for privacy requests; provide a dedicated mailbox; log requests; respond within policy-defined timelines; maintain security of processed data during processing.

Step 6: Conduct testing with a tester account to verify visibility; there, verify that only intended users can access items; confirm provided data remains within policy boundaries; check for leaks across devices.

Step 7: Document changes in a privacy policy update log; ensure receipts show activation status; updates made align with contractual clauses; communicate updates to users via service notifications; ensure compliance with requests and rights; track data provided to third parties.

Step 8: Audit privacy controls periodically; schedule monthly checks; ensure policy compliance; review third-party services used on the platform; ensure privacylinknovatecom remains up to date; ensure rights have been respected.

Data retention, export, and deletion timelines for researchers

Establish a formal data retention timetable within the platform, and ensure automated export and deletion workflows shall be completed within 30 days of a request.

Activation logs and authentication events shall be retained for 12 months, then removed from active storage or anonymized in accordance with policy.

User-provided content, including uploads and notes, remains accessible through the account lifetime plus 90 days to support export and verification; after that window, it is deleted from primary services.

In-platform communications, emails, and newsletter items are kept for 36 months in primary storage, then moved to long-term archival for an additional 84 months to support more audits and inquiries. Data made available to authorized teams can be retrieved within policy windows if needed with proper approvals.

A December review shall update retention windows to reflect new regulatory guidance, with changes deployed within 30 days of approval and implemented through the roxos integration for security and governance.

Export workflow: Exports can be requested via the platform; data packages include communications, emails, and user-provided content; the export format options are CSV or JSON; delivery occurs via a secure link within 5 business days; the link expires after 7 days; the platform will send a confirmation email upon initiation.

Deletion workflow: Deletion requests shall be processed for data whose owners have asked removal; primary storage is purged within 30 days, backups within 90 days; some logs may persist for security purposes for up to 60 days, then are removed; all actions comply with policy and are documented in user communications.

Security and policy: Data is processed with encryption in transit and at rest; policy informs purposes related to accountability and integrity; activation flows ensure data is tagged with appropriate retention; users receive communications via newsletters or emails to inform them about changes; the platform employs the roxos security layer to protect data and restrict access to authorized personnel.

Best practices for secure data handling in cross-institution collaborations

roxos made a concrete recommendation: define a minimal access policy; enforce encryption before data leaves the website; sign a formal data-use agreement aligned with specified purposes; apply role-based access controls; enable multi-factor authentication.

Data classification guides risk management: PII; confidential research; aggregated statistics; configure storage with encryption at rest; enforce transport encryption for transfers; document retention limits.

Third-party governance requires due diligence questionnaires; data processing agreements; activation of data-flow controls; continuous monitoring of security controls.

Rights; privacy measures: inform users via website notices; procedures for withdrawal; correction; in accordance with regulation, data must be used for agreed purposes; de-identification supports statistical analyses.

April updates to guidelines emphasize improvement; roxos guarantees for data privacy; more regulation compliance; activation of cross-institution safeguards; accordance with rights of data subjects; they inform users via emails; website notices.

Emails inform users about changes; long communications archived; testing of security measures occurs quarterly; alerts reach users; data exports available upon request.

Aspect	Controls	Notes
Data classification	PII; confidential research; aggregated statistics	define handling by purpose
Access governance	RBAC; MFA; least privilege	log access; revoke promptly
Data transfer	encryption in transit; secure channels; minimal data sets	verify recipient domains; monitor flows
Storage; retention	encryption at rest; retention schedule; secure disposal	audit backups
Privacy; rights	de-identification; anonymization; notices; withdrawal rights	in accordance with regulation

Join Linknovate – Discover, Connect, and Accelerate Your Research